Privacy Policy & Donor Protections

1. Overview & Commitment to Privacy

Saguaro Track Boosters ("Organization", "we", "our", or "us"), recognized under federal tax identification number (EIN) 20-8470112, is deeply committed to protecting the privacy, confidentiality, and data rights of our donors, event participants, volunteers, and website visitors.

This Privacy Policy outlines the types of information we collect through our official web presence (saguaroxc.com), how that information is utilized to advance our charitable purpose, and the strict physical, administrative, and technical measures implemented to ensure donor records are never compromised.

2. Information We Collect

We only collect personal information that is voluntarily provided to us or automatically gathered through standard secure web protocols:

• Contact Information: Full name, mailing address, telephone number, and email address when you submit an inquiry through our contact form or register for an initiative.
• Contribution & Donation Details: Gift amounts, frequency, designated initiative, employer matching information, and formal tax receipting history.
• Technical & Browsing Data: Anonymized server logs, browser type, device specifications, and standard web analytics utilized strictly to monitor system uptime and enhance site accessibility.

3. Donation Payment Processing & Gateway Security

Saguaro Track Boosters gratefully accepts charitable contributions to fund our public service programs. To maintain absolute security and maintain strict PCI-DSS (Payment Card Industry Data Security Standard) Level 1 compliance, all electronic financial transactions are handled through industry-certified third-party payment gateways:

4. Non-Disclosure & Anti-Commercial Pledge

We treat donor trust as our most vital asset. Saguaro Track Boosters maintains a rigorous Zero-Sale Policy:

• We do not sell, rent, trade, lease, or license our mailing lists, donor rosters, or personal records to any commercial entity, marketing broker, or unaffiliated third party under any circumstances.
• We do not send mailings or solicitations on behalf of outside organizations.
• Donor information is accessible solely to authorized board members, executive staff, and bonded fiscal accountants bound by non-disclosure and professional ethical standards.

5. How We Use Your Information

The information we collect is utilized strictly to fulfill organizational operations and legal compliance, including:

• Generating and transmitting official, tax-deductible contribution receipts and end-of-year giving statements compliant with IRS 501(c)(3) standards.
• Responding directly to inquiries, correspondence, and technical requests submitted through our contact portal.
• Providing transparency updates, annual impact reports, and program milestones to active community partners (recipients may opt out at any time).
• Maintaining internal audit trails mandated by state charity bureaus and federal oversight agencies.

6. Cookies & Tracking Technologies

Our website utilizes only lightweight, essential session cookies necessary for interface routing, form validation, and clean navigation state management. We do not operate behavioral tracking pixels, cross-site re-targeting networks, or intrusive commercial tracking beacons.

7. Donor Rights & Data Access

As a valued supporter and community member, you possess absolute control over your personal records. At any time, you may request to:

• Review, update, or verify the personal contact details held in our administrative directory.
• Request to be designated as an Anonymous Donor in all published impact materials and public donor listings.
• Unsubscribe or restrict organizational emails, newsletters, or paper mailings.
• Request the deletion or archival of your contact records, subject to statutory IRS accounting retention requirements.

8. Inquiries & Privacy Contact Office

If you have any questions, concerns, or requests regarding this Privacy Policy, our financial processing safeguards, or our operational practices, please contact our administrative office: